Every job involves people, places and paperwork.
Working in homes and on shared sites means holding addresses, access details, photos, IDs and injury records. Customers, main contractors and insurers increasingly ask how you handle them. A few clear documents answer most of those questions.
Sites are personal places
Working in homes means holding addresses, access codes, keys and photos of private spaces. The pack covers what to record and how to protect it.
Sub-contractors bring their own data
IDs, insurance and bank details of sole-trader subs are personal data. The pack shows what to ask for, store and share with the main contractor.
Accident records are health data
Incident and injury records fall under special rules and legal duties. The pack separates what you must keep from what you should limit.
Three parts. One clear approach to site and people data.
Each part stands on its own and also points to the next: the customer notice covers the site, the sub-contractor record covers who works on it and the safety guidance covers what happens when something goes wrong.
Customer & site data
Say what you record on the job.
- Customer notice and form wording for quotes and contracts
- Site photos, drone shots and CCTV: what to tell people
- Access details, keys and alarm codes: keep, secure, delete
Sub-contractor information
Onboard and pay sub-contractors safely.
- What to ask sub-contractors for, and why
- Storing ID, insurance and bank details safely
- Sharing information with clients and main contractors
Health & safety records
Keep what the law requires, and limit the rest.
- Accident, incident and induction records: what to keep
- Health information in injury reports and who may see it
- Retention periods and national legal requirements
Real wording, not a table of contents.
Two short excerpts from the pack. Highlighted fields are the parts you fill in for your own company.
Photos and recordings on site
We take photos and, on some sites, record video to document progress, protect the site and resolve disputes about the work. We keep them for [retention period] and do not use images of identifiable people for marketing unless you have agreed. If you would rather we did not photograph certain areas, please tell us before we start.
Questions can be sent to [contact email].
The full pack adds notices for CCTV and for neighbours and passers-by.
Sub-contractor onboarding
| Purpose | Check eligibility, agree terms, pay and manage safety on site |
|---|---|
| Legal basis | Art. 6(1)(b) contract and Art. 6(1)(c) legal obligation |
| Data subjects | Sub-contractors and their staff |
| Categories | Name, contact details, ID, insurance, certificates, bank details |
| Recipients | Accountant, insurer, main contractor or client where required |
| Retention | [period] after the engagement ends, then delete |
Each record also lists security measures.
These are shortened starting points. Your own notices and records must reflect what you actually do, and national rules vary. The pack shows you where to check.
Who it's for, and who it isn't.
A good fit if you
- Run a construction, renovation or trades company
- Work in customers' homes or on shared sites
- Engage sole-trader sub-contractors
- Have no in-house privacy counsel
Not enough on its own if you
- Use drones, body cameras or biometric site access at scale
- Are a large main contractor with dedicated compliance staff
- Employ many staff and need full personnel records (see the HR Compliance Pack)
- Need a signed, lawyer-reviewed contract; the pack is not legal advice
Three parts. One payment.
Everything on this page, delivered together. Adapt it to your business, update your notices and answer the next question from the same documents.
- Customer & site data
- Sub-contractor information
- Health & safety records
Before you ask —
Who is the Construction & Trades Compliance Pack for?
Construction, renovation and trades companies in the EU that hold customer, site and sub-contractor data and health and safety records, and want a clear, documented way to handle them.
What do I receive?
Three parts: customer and site data notices, sub-contractor information guidance and health and safety record guidance. You get your download page straight after checkout, with no account to create.
Can I photograph customers' homes during a job?
Usually, for a clear reason such as documenting the work, and with the customer told in advance. Take care with images of people and private belongings, and keep photos only as long as needed. The pack gives notice wording and a retention approach.
Do I need to keep accident records?
Often yes: national health and safety law requires certain accident and incident records and sets how long to keep them. The pack separates those legal duties from extra information you should limit, and leaves the national period for you to confirm.
Are my sub-contractors my processors?
Often not. A sole-trader sub-contractor generally works as an independent business, though they may act on your instructions for some tasks. The pack helps you decide and shows what information to share with them.
Is this legal advice?
No. The pack is a practical starting point. The wording and records are drafts you adapt to how you really work, and national rules vary. Have a qualified lawyer review anything you rely on.
What if it isn't what I expected?
Email hello@gdprgard.eu within 14 days for a full refund. No form to fill in.
Build with your data in order.
Get the customer notices, sub-contractor guidance and safety-record rules in one pack.
Get the Pack — €39